To discuss your organization's needs, give us a call at 916-259-1847 (toll-free at 855-326-3453).

How We Can Help

ecoFILE can help correctional facilities by increasing the efficiency of jail operations, streamlining information management, and reducing liability while mitigating risk.

Benefits

The Challenges Faced

Correctional facilities are inundated by paper. They receive public records requests, which take time to process. They have records of various kinds for the inmates. Civil orders and warrants must be accessible by officers 24 hours a day. Payroll departments spend days and weeks trying to verify the length of time a retired person was employeed. Ordinances, resolutions, and meeting minutes take up valuable space and finding a specific item is difficult and time-consuming. In short, having all of the critical information needed by so many locked in paper that is filed throughout the organization leads to many delays and a lot of precious time wasted.

Correctional Facilities

Benefits

  • Manage and distribute case knowledge
  • Share intelligence for rapid response
  • Restrict access based on users and roles
  • Fast deployment with simplified support
  • Easy to use so staff acceptance is fast
  • Quickly and easily capture documents such as lab reports, crime scene photos, case records
  • View case files and submit incident reports while in the field
  • Preserve document integrity
  • Ability to prove chain of custody for information
  • Streamline compliance with the automated record retention policies
  • Free staff from repetitive tasks
  • Automated naming, indexing, and filing of documents
  • Provide complete information to officers in the field
  • Improve emergency response time by providing complete information quickly
  • Reduced cost of maintaining records
  • Word-level control over sensitive documents
  • Can integrate with RMS, GIS, CAD and other systems
  • Records available at your fingertips when preparing for court appearances and conducting investigations
  • Quickly find past incident records
  • Fulfill record requests from your desk
  • Streamline approval processes
  • Simplify IT administration

How We Can Help

ecoFILE can help simplify daily business processes, streamline litigation preparation, speed up document review, and simplify discovery.

attorneys

The Challenges Faced

Paper documents in attorneys offices present several challenges. Delays in locating paper case files hinders information exchange.  Dragging all of the files for a case into court can be tedious and exhausting. Staff spends a lot of time making paper copies of records and law practices incur the cost of postage or courier to get the records to their destination. Document review, discovery, and litigation preparation are all very time-consuming.



Benefits

attorneys, Courts, law enforcement,  corRectional facilities

To discuss your organization's needs, give us a call at 916-259-1847 (toll-free at 855-326-3453).

The Challenges Faced

The amount of paperwork for court cases, civil orders, warrants, inmate medical records and other records seems never-ending. Keeping track of every document, video, voice recording, and picture can be an overwhelming task.


Attorneys, courts, law enforcement, and correctional facilities each have their own set of issues to deal with when it comes to paper and processes. Each of those areas of the justice system can benefit from Laserfiche and ecoFILE's services.


We've outlined the challenges and benefits for each discipline below.

The Challenges Faced

Law enforcement organizations are conflicted with tighter budgets, ever-changing threats to public safety, and collaboration with other jurisdiction and government agencies, and maintaining the safety of citizens. In addition, various record retention policies must be followed for juvenile, misdemeanor, and felony records. Case records get lost or misplaced. Officers often have to wait for records related to investigations and court appearances. Top-notch policing requires secure, effective management of all incoming information, whether it's in paper or electronic form.

How We Can Help

ecoFILE can help courts automate indexing, processing, distributing and filing case files, share information with other law enforcement agencies, automate records management, and guarantee the reliability and integrity of case files.

To discuss your organization's needs, give us a call at 916-259-1847 (toll-free at 855-326-3453).

Benefits

Courts

The Challenges Faced

Law enforcement organizations are conflicted with tighter budgets, ever-changing threats to public safety, and collaboration with other jurisdiction and government agencies, and maintaining the safety of citizens. In addition, various record retention policies must be followed for juvenile, misdemeanor, and felony records. Case records get lost or misplaced. Officers often have to wait for records related to investigations and court appearances. Top-notch policing requires secure, effective management of all incoming information, whether it's in paper or electronic form.

To discuss your organization's needs, give us a call at 916-259-1847 (toll-free at 855-326-3453).

Law Enforcement

Let ecoFILE Help

We have the knowledge and experience to implement a document management and business process management solution that will make your paper-driven processes faster, more consistent, and more accurate.


We've summarized how our staff and solutions can help your organization in each section below.

  • Automate the civil order and warrant processes
  • Store civil orders and warrants in permanent records retention folders
  • Instant and automatic notification of case dispositions and new inmates
  • Streamline booking processes
  • Integrate with third-party applications, such as corrections or jail management systems, case management systems, or other criminal justice systems
  • Manage multiple files related to bookings, medical and classified documentation from a single location
  • Scan in documents at facility, inmate or staff level for easy retrieval later
  • Use barcode scanning to ease data entry for mobile workers
  • Consistently manage information across multiple facilities
  • Keep records secure
  • Keep track of access to inmate records, requiring users to enter why they are printing or exporting them
  • Use audit trails to demonstrate adherence to established retention and access procedures.
  • Ensure proper destruction of expired records with DoD 5015.2-certified Records Management Edition
  • Free up staff time by automating case filing,e-filing, and records requests
  • Integrate with case management systems
  • Maintain integrity of sealed or expunged case files
  • Automate naming, indexing, and filing of documents and reports
  • Minimize data entry by extracting data from 3rd party databases, such as state judicial and CMS databases
  • Save staff time by enabling registered attorneys to search court records from their own computers
  • Share protection records with 911 operators and police officers
  • Instantly notify prison staff of acquittals or convictions
  • Give probation officers access to current reports
  • Guarantee the integrity of records
  • Insure records retention policies are being followed
  • Keep track of system activity with audit logs
  • Secure documents down to the word-level
  • Automatically apply security to various document types
  • Eliminate lost/misplaced files

How We Can Help

ecoFILE can help organizations share intelligence to speed response, manage and distribute case knowledge, and protect the integrity of criminal investigations. Our solutions allow you to focus your time and resources on public service, not on tracking down paper.  They enable you to get the right information to the right people at the right time, while keeping that information secure and accessible to authorized personnel only. They also integrate with the business applications currently in use, such as RMS, CAD, and GIS systems so that all information necessary can be accessed when and where it's needed.

  • Quickly and easily access, add and update case file information, regardless of format
  •  Enable multiple staff members to access the same case file simultaneously
  • Simplify document sorting, search, and retrieval
  • Secure sensitive information with blackout and whiteout redaction tools
  • Work with documents anytime, anywhere
  • Transfer electronic files from network directories, fax servers and multi-function peripherals
  • Extract data from documents to automatically name, index, and file documents
  • Apply Bates Number stamps to incoming documents
  • Import photographs directly from digital cameras
  • Annotate documents with searchable working notes
  • Locate information with indexing
  • Quickly identify pertinent documents with powerful searches
  • Privileged information can be secured
  • Allow opposing counsel to electronic submit discovery documents, which can be easily added to the master case file
  • Perform quick searches of transcripts, witness statements and depositions, saving the results for use at trial
  • Easily sort documents chronologically to establish a timeline
  • Create shortcuts to documents
  • Easier pretrial conferences and quicker case resolutions